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Career Exploration

Executive Secretaries and Executive Administrative Assistants

Also called: Administrative Assistant, Administrative Secretary, Executive Assistant, Executive Secretary

What they do:

Provide high-level administrative support by conducting research, preparing statistical reports, and handling information requests, as well as performing routine administrative functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.

On the job, you would:
  • Manage and maintain executives' schedules.
  • Make travel arrangements for executives.
  • Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
On the job, you'll need:

Business

  • administrative services
  • customer service

Arts and Humanities

  • English language

Engineering and Technology

  • computers and electronics

Basic Skills

  • listening to others, not interrupting, and asking good questions
  • reading work related information

Social

  • looking for ways to help people
  • changing what is done based on other people's actions

Verbal

  • communicate by speaking
  • communicate by writing

Ideas and Logic

  • order or arrange things
  • notice when problems happen

Conventional

People interested in this work like activities that include data, detail, and regular routines.

  • Attention to Detail
  • Integrity
  • Dependability
  • Cooperation
  • Adaptability/Flexibility
  • Concern for Others

Enterprise resource planning ERP software

  • Microsoft Dynamics
  • Oracle PeopleSoft

Web page creation and editing software

  • Google Sites
  • LinkedIn

Graphics or photo imaging software

  • Adobe Illustrator
  • JamBoard

Video courtesy of CareerOneStop.

Job Outlook

The job outlook for this position is Below Average.

New job opportunities are less likely in the future.

Median Annual Salary: $65,980

Education

Associate's degree or high school diploma/GED is usually needed.